2025 Fredericksburg Agricultural Fair Vendor Contract
Fair Dates: July 25 to August 3, 2025
Fair Hours of Operation:
Weekends - 2:00 PM to 10:00 PM
Weekdays - 5:00 PM to 10:00 PM
Food Vendor Fee: $1,500.00 (avg. $150.00 a day)
Craft and Artisan Vendor - $450.00 (avg. $45.00 a day)
Commercial Sales Vendor - $2,000.00 (avg. $200.00 a day)
1) Deposits ($150.00) can be made at any time. However, all vendors must be paid in full no later than May 15, 2025 or deposit will be forfeited.
2) This contract for the space and privileges granted herein or any part thereof cannot be assigned, sublet, or otherwise disposed of without the express written consent of the Lessor. A food stand Lessee is responsible for any health permits and inspections required by the Fredericksburg Health Department and Fredericksburg Fire Department. Said exhibit or concession shall be open to the public during all regular Fair exhibit hours and shall be removed no earlier than 10:00 p.m. closing day of the Fair without written consent of the Lessor. Concessions will be opened at least 30 minutes before ticket sales begin at the main gate each day.
3) The Lessee agrees to hold harmless the Lessor from any and all legal claims or suits for injury or damage to the persons or personal property of Lessee’s employees or associates of Lessee while on the fairgrounds. Lessee further agrees to hold harmless the Lessor from any and all legal claims or suits for injury or damage to the persons or personal property of others caused by Lessee, its agents or assigns. Lessee shall be required and shall be solely responsible for providing a liability insurance policy for a minimum of One Hundred Thousand Dollars ($100,000.00) and worker’s compensation insurance required by Lessee’s specific activities. If Lessee is selling any food products, then the liability policy minimum shall be One Million Dollars ($1,000,000.00). The liability policy shall show the Fredericksburg Agricultural Fair, Inc. as additional insured, and a copy of the certificate of insurability shall be provided to Lessor at least thirty (30) business days before opening of the Fair.
4) Upon payment of all lease fees, the Lessee shall be entitled to two (2) fair gate passes and one (1) vendor parking space. Additional fair gate passes are $5.00 each. Passes are good only for admission to the fairgrounds. Ride passes must be purchased for an additional fee.
5) The parties to this AGREEMENT agree mutually that it shall be binding upon them, and that this AGREEMENT, unless amended in writing, contains the final and entire AGREEMENT between the parties hereto, and they shall not be bound by any terms, conditions, oral statements, or representations not contained herein.
6) Fredericksburg Agricultural Fair, Inc. has the right to refuse any and all vendors.
